Job Description

A fast-growing tech startup in Palo Alto, CA is seeking a warm, organized, and proactive Office Manager to create a comfortable, productive, and engaging workplace for their team. This is a full-time, in-office position that offers the opportunity to shape team culture, oversee essential operations, and support leadership in a dynamic, startup environment. This is an exciting opportunity to join a collaborative and passionate team that values creativity, efficiency, and team bonding. The company offers competitive compensation, a supportive work culture, and the chance to make a direct impact on employee experience and office operations.

Responsibilities:

• Manage daily office functions, including opening and closing procedures
• Coordinate catered lunches, dinners, and snacks for the team
• Source, order, and maintain office supplies and equipment
• Manage vendor relationships, including contracts and payments
• Oversee office maintenance and troubleshoot facility issues
• Handle basic tech setup and coordinate with IT as needed
• Plan and execute fun and engaging team events (in-person and virtual)
• Assist with welcoming and onboarding new team members
• Help coordinate the company’s annual offsite
• Prepare meeting spaces and materials
• Support founders and leadership with administrative tasks
• Assist with improving the overall office atmosphere and layout
• Lead ad hoc administrative and operational projects as needed
• Coordinate quarterly U.S. visits for employees based in another country
• Book travel and housing for remote team members
• Support immigration documentation and compliance efforts

Qualifications:

• 2+ years of experience in office management, administration, or a similar role within a fast paced start-up environment.
• Proven ability to work independently and solve problems with minimal guidance
• Excellent organizational skills and keen attention to detail
• Warm, welcoming demeanor with strong interpersonal skills
• Event planning and team-building experience
• Comfortable in a fast-paced startup environment
• Self-starter mentality with anticipation for team needs
• Cultural awareness and respect for diversity
• Experience in a startup or tech setting
• Proficiency with Google Workspace, Microsoft Office, and productivity tools
• Basic financial literacy (budgeting, invoicing, expense tracking)
• Background in hospitality or customer service

Salary:

$90K - $120K base salary range, equity and benefits

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